MINUTES OF THE GENERAL ASSEMBLY
Thessaloniki, 17 september 1999
Boardmembers: I. Elvin, B. Rubingh
The Agenda was accepted unopposed.
The minutes of the last general assembly must be amended in the Financial Report section since in Madeira two financial reports were approved (1997/98 and 1996/97). Now the section should be read as follows: "During the last General Assembly in Glasgow, the Financial Report of 1996/97 had not been approved due to the problems related to the transfer of the Secretariat to Italy and the move from Dutch to Italian currency. A new balance sheet had then been prepared which took into account these changes that had made impossible a proper comparison with the previous year. This adjusted financial report for 1996/97 and the financial report for 1997/98 were approved. It was also decided that for the future all the accounts will be in Euro. The existing Financial Committee composed of M. Welch, L. Mc Carthy will continue its operations in 1998-99."
The amendments to the charter concerning the changes in the memberships, that is the introduction of institutional membership (associations, companies, etc.) and the cancellation of prospective and associate members were approved. The General Secretary reported about the new fee policy to be adopted in the future on this respect and the services delivered to the different categories of members (see the annex).
5. FINANCIAL REPORT
The financial report was approved.
The General Secretary reported that the official members of EASM for 1998/99 were 109 with a decrease of 39 members, due to failure of the method of collection of the fees during the Madeira congress. An increase in library subscriptions from 14 to 25 was also noted, together with a growing interest from the university libraries in the journal. For the future an increase in membership is however to be expected due to the integration of the Congress and the membership fees.
The editor of the Journal, Mike Collins, gave a short report about the situation of the Journal. Three issues of the Journal have been printed in 1998, with the decisive support of the University of San Marino, which will continue as publisher in 2000. In 1999 only the special issue edited by P. De Knop and C. Gratton has been published. The two regular issues are expected respectively at the beginning of November and at the end of the year. The last issue would include some of the papers presented at the Thessaloniki congress. The refereeing process of new articles for the journal is reported to be still too slow. The content and the structure of the flyer for the journal have also been agreed and the flyer will be printed soon. Kari Puronaho was appointed Deputy Editor of the Journal.
8. NEWSLETTER
The editor of the Newsletter, Alberto Madella reported that in 1998 only one Newsletter was produced and distributed to the members and that many problems occurred because of the lack of information coming from the national network of correspondents that was appointed during the Madeira Congress. For this reason, the production of the Newsletter must be considered an unproductive cost so that it is going to be replaced by a a fully electronic newsletter (a bulletin) integrated on the EASM Web site. The crucial importance of the web site and the need for improving its services has also been stressed, so that in the future an appropriate investment on this will be made.
To achieve more effectively the strategic and operational goals of EASM, it was decided to create the following commissions:
STRATEGIC AND MARKETING TASK FORCE
(L. Bollaert, G. Pires, M. Welch, + Congress organiser – secretary of the commission A. Madella)
EDUCATION COMMISSION
(M. Taks, I. Elvin, G. Pires, K. Puronaho, seminar organiser, F. Ohl, K. Zieschang – secr. G. Costa)
EAST EUROPE SPORT MANAGEMENT TASK FORCE
(M. Nyerges, I. Davies, L. Bollaert, K. Puronaho , - secr. A. Nemes )
SCIENTIFIC AND RESEARCH COMMISSION
(B. Skirstad, K. Puronaho, M. Collins, L. Bollaert – secr. G. Tzetzis)
PROFESSIONAL TRAINING AND CONTINUING EDUCATION TASK FORCE
(L. Bollaert, Mark Nesti, Helen Whitrod Brown, M. Marchioni, C. Beccarini – secr. D. Musso)
EDITORIAL BOARD
(M. Collins, M. Brunelli, K. Puronaho, M. Taks - secr. C. Beccarini)
COMMUNICATION TASK FORCE
NOMINATION COMMITTEE
(L. Bollaert, A. Madella, secr. M. Welch)
Board members in course of election cannot take part in this commission)
CONGRESS BIDS
(L. Bollaert, B. Skirstad, G. Pires, secr. A. Madella)
FINANCIAL COMMITTEE
(M. Welch (chairman) L. Mc Carthy)
Elections took place for the positions that were terminating. Gustavo Pires was elected vice-president for three years; Marcello Marchioni was elected treasurer for three years; Berit Skirstad and George Costa were elected for three years, Kari Puronaho and Ivor Davies were elected for one year. Consequently the new EASM Board is: Livin Bollaert, President (Belgium), Gustavo Pires, Vice-President (Portugal), Alberto Madella, General Secretary (Italy), Marcello Marchioni, Treasurer (Italy), Ivor Davies (UK), Ian Elvin (UK), George Costa (Greece), Kari Puronaho (Finland), Berit Skirstad (Norway), Marijke Taks (Belgium), Denis Musso (France). Berend Rubingh was elected as Honorary Member of the Board as his unique position as founder and first president was acknowledged. He will then have the right of attendance at all future Board meetings.
Information about the 2000 Congress in San Marino was presented and commented on in detail by the Organising Committee. The topic of the Congress will be "Partnership in Sport Management". A students’ seminar will be organised at the same time, with the support of an Italian University. The Scientific Committee appointed to evaluate the abstracts submitted for the Thessaloniki Congress will carry out the same task for the San Marino Congress with the inclusion of local members.
Proposals for future congresses were also mentioned: for 2001, Spain has declared an interest in hosting the Congress, for 2002 there is a request from Jyvaskyla (Finland).
The next General assembly will take place during the EASM Congress in San Marino in 2000
ANNEX
New policy for membership fees and journal subscription.
The new membership conditions proposed for the future (after San Marino) are the following:
Membership |
Journal |
Congress Proceedings |
Newsletter and Directory of Members |
|
Individuals who attend the annual Easm Conference |
Free (1 year), but hosts to pay 75 Euros from the Conference fee (keynotes and honorary get membership for free and organisers must not send the 75euros) |
Free |
Free |
Free |
Students who attend the conference |
Euro 25 as part of the Conference Fee |
Free |
Free |
Free |
Individuals who do not attend the conference but wish to be member |
Euro 50 |
Included free |
Euro 30 |
Free |
Institutions (universities, institutes, national sport organisations, national sport management associations |
Euro 150 /year or 400 /year 20% Personal discount for their members |
2 copies free: extra copies @ 50 euros each + right to translate |
Euro 30 |
Free |
Libraries (non members) |
Euro 100 per year |
Euro 60 |